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If you allow administrators and users free rein to create groups, it s likely that a wide variety of names will be used. It s important that groups have names that are appropriate and easy for users to find when they go looking for the right group to which to send a message. We can t do much about the intended use of a group because this varies from groups that reflect organizational structure (the members of a department) or users at the same level (all the VPs in the company) to the banal but much-used (the company softball team), but we can make sure that the groups follow a naming convention that allows users to find them in a logical place in the GAL. Exchange 2010 SP1 includes the ability for an administrator to control two important aspects of group creation through ECP.

5

The location in Active Directory where new groups are created The naming policy that is applied to new groups

If you use ECP to create a new group with Exchange 2010, the group is automatically placed in the Users OU. This OU has the advantage that it is guaranteed to be present because it s one of the default OUs created when you install Active Directory. Few administrators delete OUs without good reason, but if you do remove the Users OU then users won t be able to create new groups with ECP. No restrictions exist on OU location when you create new groups through EMC or EMS because you can specify exactly which OU you want to use.

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Administrators asked for the ability to control where new groups are created . Exchange 2010 SP1 includes the ability to define the location for all new groups created within the organization . To define where new groups are placed, use a command like this:

Set-OrganizationConfig -DistributionGroupDefaultOU 'contoso.com/Exchange Groups'

Exchange will continue to create new groups in the default Users OU if you don t define another location .

The selected cell range s reference appears in the Import List From Cells field. To record your list, click the Import button. If you prefer, you can type the list in the List Entries box, to the right of the Custom Lists box.

You can only create a single OU for the organization so this is very much a one-size-fits-all solution to the problem that works well for small deployments but isn t flexible enough for large organizations, which might want to distribute groups across a number of OUs. Stuffing thousands of groups into one OU is not always the best approach but it s understandable that Microsoft took this approach because no one really wants to expose the Active Directory OU structure to users through ECP to allow them to select where a new group should be created. The upshot is that you might have to move groups around to put them into more appropriate OUs after they have been created by users. Relocating a group to another OU does not affect the ability of group owners to manage it or other users to see it in the GAL. No naming policy can completely prevent users from giving silly or inappropriate names to new groups. It would be unreasonable to expect such an intelligent policy as parsing group names to determine their worth, because that would require a good deal of artificial intelligence and knowledge about company culture. One company s silly name is another company s code name for a breakthrough product. The intention behind the ability to create a group naming policy through ECP is to do no more than to allow new groups to

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